Table of Contents
- Article I Name
- Article II Purpose
- Article III Membership and Representation
- Article IV Officer and Elections
- Article V Duties of Officers
- Article VI Meetings
- Article VII Committees
- Article VIII Amendments
- Article IX Policies
- Article X Limitations of Powers of the ICC
ARTICLE I: NAME
The name of the organization shall be the Grossmont College Inter-Club Council, herein known as the ICC.
ARTICLE II: PURPOSE
The purpose of the ICC shall be:
- The chartering of clubs and organizations, to coordinate all chartered clubs activities and provide communication among chartered organizations on campus.
- To provide guidance to the various clubs and organizations in planning, executing, and evaluating activities.
- To represent chartered organizations on campus issues in the form of recommendations to the Associated Students of Grossmont College, Inc. (ASGC, Inc.)
- To establish rules and regulation affecting clubs and organization participation in any club/Council-sponsored activity.
- To organize, fund, and promote joint organizational events for the benefit of Grossmont College students.
- To increase the quality of campus social, cultural, and educational life through organizational activities.
- To maintain club bank accounts on Grossmont College campus, allowing clubs/organization/trust to deposit money and request checks.
ARTICLE III: MEMBERSHIP AND REPRESENTATION
Membership in the ICC is open to all current ASGC, Inc. Board members and chartered clubs and organizations.
Each club/organization shall have one (1) month grace period at the beginning of each semester to charter or re-charter before charter privileges are revoked.
The ASGC, Inc. Vice-President shall serve as President of the ICC and serve as liaison with the ASGC, Inc.
Every club shall have one (1) representative at each meeting, with alternates available in the absence of the representative. The representatives and alternates shall be chartered members or an advisor of the club represented.
Each chartered club shall have one (1) vote in the ICC. NO one person can represent more than two clubs for attendance purposes. No one person can vote for more than one club.
If an organization is unrepresented at two (2) ICC meetings, notification shall be sent to the advisor and president of the club.
ASGC, Inc. Policy 3.09 states:
“If a chartered club or organization should be absent from any two ICC meetings, their charter may be revoked. A recommendation from the ASGC, Inc. Vice-President/ICC President as to the appropriate course of action shall be submitted to th Board of Directors of the ASGC, Inc. before any charter may be revoked. A warning letter of intent must be sent to any chartered club after the second absence from any ICC meeting and the chartered club or organization shall be given adequate time to respond to the letter of intent before the Vice-President/ICC President shall make any recommendation to the ASGC, Inc. Board of Directors.
At the time the letter of intent is sent, an item will be placed on the agenda of the next regular ICC meeting to vote on suspending the charter and placing a hold on their account pending action on the recommendation of the Vice-President/ICC President. Lack of response will lead to immediate revoking of charter.”
If a Health Care Profession club, (e.g. California Nursing Student Association, Cardiovascular Technology, Occupational Therapy or Respiratory Therapy), is unable to send a representative to meetings to due clinical schedule or class attendance, they may be granted an excuses absence for the current semester and will not be counted for quorum. Eligibility for execused absence will be evaluated at the beginning of each semester y the Student Activities Office directly with the club advisor.
ARTICLE IV: OFFICER AND ELECTIONS
The officers of the ICC shall be: President, Vice-President, and Secretary/Treasurer.
The Vice-President and Secretary/Treasurer shall be nominated from the ICC membership at the second meeting of the Fall semester and shall be approved by a majority of the ICC members present at the third meeting of the Fall semester and take office immediately for a term of one academic year. In the event that one or both officers are unable to continue in office for the second semester, the new officer(s) will be elected at the beginning of the second semester, being nominated at the second meeting and approved by a majority of the ICC members present at the third meeting to take office immediately for the remainder of the academic year.
All ICC officers shall hold a current ASGC Benefit Card and comply with Article III, relevant to representation. ASGC Constitution Article VI states:
“Persons petitioning for election to holding office on the Student Board, shall comply with the following regulation:
‘All candidates and persons elected shall meet and maintain the following minimum academic standards:
- Non-probationary academic status as set by the college;
- Two (2) consecutive semesters without lack of progress;
- Enrollment in six (6) unites or more at Grossmont College;
- A 2.0 cumulative and current grade point average;
- And be a curren ASGC Benefit Card Holder.'”
Each period of service shall be for one (1) academic year unless re-elected.
In the event of a vacancy in any office other than that of the President, a new officer shall be elected by the ICC. A vacancy in the office of President shall be filled by the ASGC, Inc.
No officer shall hold the same office for more than three (3) consecutive semesters.
Recall of officers of the ICC, except for the President, may take place though the following recall procedures:
- In order for an officer of the ICC to be recalled, with the exception of the President, a petition must be submitted, signed by two-thirds.
- (2/3) of the chartered club representatives and submitted to the ICC Secretary/Treasurer.
- The ICC President shall set a date for the next regularly scheduled meeting to vote on any recall petition.
- The ICC President shall preside over the recall proceedings.
- In the case of a grievance against the ICC President, a petition for an Interim President may be submitted to the ASGC, Inc.
- Any officer against whom a recall petition is filed shall have the right to defend him/herself and to face his/her accusers.
- Recall from office must be by two-thirds (2/3) vote of the ICC membership and shall take affect immediately.
ARTICLE V: DUTIES OF OFFICERS
Section 1 – President
The duties of the President of the ICC shall include:
- The chairing of all Inter-Club Council meetings.
- Responsibility for the submission of all agenda items from the members of the Council to secretary for preparation.
- Voting in case of a tie.
- The chairing of committees as designated and serving as ex-officio member of all committees.
- Representation of the ICC at ASGC, Inc. meetings.
- Responsible for scheduling and reserving all Clubs’ Faire activities.
- Chairing of Clubs Committee to review new and changed club constitutions.
- Chairing all standing and adhoc committees of ICC.
Section 2 – Vice-President
- The acting chair of meetings in the temporary absence of the ICC President.
- The chairing of committees as designated by the ICC President.
- The tracking of attendance, attached to the agenda at ICC meetings.
- The performance of duties related to the ICC function as assigned by the ICC President.
Section 3 – Secretary/Treasurer
- Responsibilities for promoting attendance by club representatives and advising said representatives of any special meetings and committee schedules.
- Reporting all correspondence to the ICC, including ICC account balance, at meetings.
- Publicize ICC meeting through posters, etc.
- The performance of duties related to ICC function as assigned by the ICC President.
- Chairing of Committees as designated.
- The acting chair of ICC meetings in the temporary absence of the President and Vice-President.
ARTICLE VI: MEETINGS
During regular Fall and Spring semesters, ICC meetings will generally be held on the second (2nd) and fourth (4th) Tuesday of each month at 4:00pm or events will be listed in the calendar at the back of the ICC Manual. Additional meetings may be set at the discretion of the ICC President, or at the request of a majority of the ICC. Special meetings may be called by the ICC President with three (3) days notice to the ICC representatives.
Quorum will not be required prior to the chartering deadlines. Beginning with the first meeting after the deadline, quorum shall consist of a simple majority of the ICC. Special meetings may be called by the ICC President with three (3) days notice to the ICC representatives.
There shall be roll call taken before each meeting to establish the number of voting members present. All votes taken on items of business shall be by roll call.
ARTICLE VII: COMMITTEES
Standing committees shall consist of the Club Committee and the Constitution Review Committee.
The Club Committee and Constitution Review Committee shall be chaired by the ICC President. Duties include:
- Review of the constitution when called for by a majority of the members.
- Making recommendations to the ICC concerning necessary modification, amendments to the constitution of ICC established procedures.
- Reviewing new club constitutions and rewritten constitutions and making recommendations accordingly to the individual clubs.
ARTICLE VIII: AMENDMENTS
Proposals for amendments to this constitution must be submitted in writing to the Preident and must bear the signature of a minimum of two-thirds (2/3) of the active club representatives. The President shall submit the proposed amendment(s) at the regular council meeting. Action on proposed amendments shall not take place prior to the second (2) regular meeting following submittal.
Ratification of this constitution and its amendments shall require two-thirds (2/3) affirmative vote of active club representatives.
Amendments proposals, authorized by the ICC, require approval of the ASGC, Inc.
ARTICLE IX: POLICIES
The establishment of or amendment to policies of the ICC shall result in the compliance of the same procedures used for establishing and amending this constitution.
ARTICLE X: LIMITATIONS OF POWERS OF THE ICC
Any provision of this constitution is null and void if it conflicts with the Associated Students of Grossmont College, Inc.’s Constitution.
No part of this constitution shall give the ICC the authority to disenfranchise any recognized club; it is the responsibility of the ICC only to recommend action to the ASGC, Inc.
Any proposals to cancel the charter of a previously recognized Grossmont College campus club/organization or the curtailing of privileges of any club/organizations shall requrie approval of the ASGC, Inc.
Ratified by unanimous vote of the active clubs December 9, 1997.
Amended: Spring 2004
Amended: May 10, 2005